Novartis is a global healthcare leader and has one of the most exciting product pipelines in the industry today. A pipeline of innovative medicines brought to life by diverse, talented, performance driven people. All of which makes us one of the most rewarding employers in our field. We appreciate and welcome your interest in joining our team of associates from more than 150 nationalities who currently share our mission to care and to cure. Our career website is updated regularly and can be viewed in other languages by selecting the option in the upper right corner.
Job ID : 203625BR
Position Title : Executive Assistant
Division : Pharma
Business Unit : GDO GDD
Work Location : Hyderabad
Job Type : Full Time
Employment Type : Regular
Job Description : To provide personal and administrative support to Head – Global Drug Development.
Major Activates are :
- Manage and maintain executives’ schedules, appointments and travel arrangements.
- Organize and co-ordinate GDD events – GDD Townhalls, Leadership connects ,Team building events, Conferences, etc
- Organizes and coordinates the Outreach and External relations initiatives.
- Prepare and edit correspondence, organization announcements ,appointments notices ,presentations and other documents as required
- Collect, analyze and consolidate information and prepare reports.
- Organize and co-ordinate Leadership meetings. Record, transcribe & distribute minutes of the meeting to the teams post meeting
- Coordinate the visits of Global Leadership teams to Hyderabad which includes – coordinating their travel plans, agendas and meetings
- Maintain inventory and office supplies. Anticipate office needs; evaluate new office products; place and often expedite orders when necessary.
- Maintain departmental files and proper submission of approval forms
- Handle confidential information and communication with all levels of management in a professional manner
- Coordinate with different project team members for any actions to be closed and maintain tracking status.
- Data management with regards to maintenance of organization chart updates of the various stakeholder functions
- Provides timely and proactive management of office environment to provide seamless experience.
- Handle HR related administrative tasks including time reporting, organization change requests, rewards and recognition forms, organization chart updates, emergency lists
- Support the business leader with different administrative processes and tools.
- Collaborate with site Business Operations team to develop a portfolio of im-provement opportunities, prioritize these and ensure successful execution to meet business needs
- Provide associated consolidated latest estimates on current annual budget and for future annual budgets. Petty cash.
- Key point of contact to REFS and admin team for GDD related activities
Minimum requirements :
- Post Graduate / Graduate Degree in business or life sciences from an institute of repute.
- Good knowledge of English (oral and written).
- Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail.
- Excellent communication, stakeholders management, problem solving and decision making skills
- Strong work tenure : should have managed C-level Executive office for min 10 years
- Collecting, analyzing and evaluating information
- Ability to ensure service focus across a complex people intensive and functionally-dispersed organization
- Proactive and result oriented.
