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Department of Science & Technology
Government of India
Announcement 2017
Project- based Personnel Exchange Programme with India
– Indo-German Joint Research Collaboration –
DAAD / Department of Science and Technology (DST)
Last Date : 14th June 2017


The ’Project-based Personnel Exchange Programme’(PPP) is a bilateral research promotion programme which is the result of the Memorandum of Understanding (MoU) concluded in 1998 between the German Academic Exchange Service (DAAD) and the Department of Science and Technology (DST).

Who are the funding institutions?

DAAD receives funds for implementing the programme through a budget allocation made by the Federal Ministry of Education and Research (BMBF). On the Indian side, the programme is funded by Government of India through the Department of Science and Technology (DST).

What are the aims of the programme?

The basic aim of the programme is to strengthen the collaboration between Indian and German research groups, which are working jointly on a particular scientific project. The programme ’Project-based Personnel Exchange’ envisages, in this connection, financial support for operational mobility only. Particular emphasis is thereby accorded to academic training and specialization of young researchers. Concrete objectives have to be mentioned in the application (project description) (including the number and academic credentials of the researchers to be supported). Research collaborations entered into with the intention of initiating major projects, such as the preparation of joint applications meant for submission to any other funding organisation, are highly preferred.

Which are the target groups?

Scientists/ researchers, university professors, post-doctoral researchers and doctoral

Who can apply?

University professors, scientists/researchers and post-doctoral researchers from German and Indian universities and those in permanent positions at public funded research institutes are eligible to apply.The programme is open to academics in the disciplines of agricultural sciences, veterinary medicine, forestry, engineering, earth sciences, mathematics, theoretical computer science, informatics, medicine, life sciences, health sciences, animal sciences, nutritional medicine, physics, material sciences and chemistry.

What are the prerequisites for application?

  • The pre-requisite for application is a concrete and precise scientific research project
    proposal of high quality, on which academics from both countries jointly, and to the
    extent possible complementarily, want to work on. It would not suffice just to describe
    scientific problems of a general nature which both research groups are interested in.
  • The basic funding for the project (personnel and material costs on both sides) must
    be secured by own funds or by third party funding.
  • The research group on each side should consist of a project leader and up to two
    doctoral students or post-doctoral researchers. The total number of participants in
    the project on both sides should not exceed three from each side.
  • Application shall be considered by DST and DAAD only if a parallel application has
    been submitted simultaneously by the Indian and German partner to DST and
    DAAD respectively. The project proposal must be clearly described in, the concrete
    tasks that would be undertaken by the German group and those by the Indian partner.
    The scientific contents of the proposal must be common from both sides.

What is the funding period ?

  • A project, if jointly approved, shall be funded for a maximum period of two years.
    In case the applicant leaves his/her institution before the expiry of the official validity
    of the project, its continuity must be safeguarded, for instance through a written
    confirmation by the grantee institution.
  • The project funds for the fiscal year 2018 and 2019, will be sanctioned subject to
    the condition that the budget allocation is available to DAAD and DST through the
    funding ministries

What are the measures that can be funded?

The financial support under this scheme is available only to support exchange visits to the partner institution, which are undertaken during the course of the projectrelated collaboration. These allowances cover all the expenses related to mobility
and hospitality.

Short term stays of scientists and doctoral students are eligible for funding. The maximum duration of stay for scientists is 30 days per visit per year and for doctoral students it is 50 days per visit per year. The project description must clearly mention the criteria used for selection of the scientist’s/ research scholars to be supported.

Within the validity of the project duration (01.01.2018 till 31.12. 2019), a total of 4 visits by the German participants and 4 visits by the Indian participants shall be funded subject to the condition that not more the one visit is permitted during a year for a particular project participant. The funds can be utilised only to support mobility of the project participants officially included in the project document.

The number and duration of the exchange visits under the project must be balanced
in number and days on both sides. The reciprocity of visits under the project has to
be strictly ensured from both sides.

DAAD shall bear the expenses related to international travel (including medical insurance, visa fee, domestic travels) of the members of the German research group to visit their Indian partner institution; and the local hospitality for members of the Indian research group visiting Germany.

DST, on the other hand, shall bear the expenses related to the International travel related expenses (airfare, medical insurance, visa fees, domestic travel in India and Germany of the Indian research group members visiting Germany and the local hospitality of the German research group members visiting India by granting respective allowances.

It is understood that the expenses incurred in connection with the project which go beyond the scope of funding provided by DAAD and DST (basic office set-up, procurement of equipment, consumables, documentation, photocopies & printing and personnel costs) will be borne by respective Institutions.

What cannot be funded?

The following shall not be funded:

• Projects of the Indo-German Cooperation in Research and Technology that
pertain to the same topic, which are already being funded by another mode, and
also include personnel exchange
• Pure skill enhancement projects
• Bilateral collaboration, which form only a part of an otherwise multilateral collaboration
funded through other routes
• Language courses
• Individual scholarships
• Project-related ancillary expenses (computing time, material expenses, documentations,
photocopying and printing expenses)
• Expenses towards setting up basic facilities such as office space and equipment,
as well as staff expenses
• Pure seminar events
• Conference participations

What are the selection criteria?

  • The applications shall be evaluated on both sides by independent selection committee.
    The final selection shall be made jointly by DST and DAAD.
  • The key criteria for the selection are: The quality of the project (here especially:
    the clarity of project goals and methodology).
    The scientific significance and relevance of the project (The topicality of the
    subject and the level of innovation in the project)
  • Feasibility of the research project (under which especially: security of funding
    arrangement, preparatory work, and appropriate planning for reciprocal visits)
  • Project-relevant competency of both the research groups.
  • Complementarities of the research groups in their common objectives (with regard
    to methodology, content, instruments, etc.)
  • Adequate participation of young scientists.

Other criteria are:

  • Knowledge transfer between the German and the Indian group.
  • Scientific and/ or industrial useability, where applicable, of the project results.
  • Additional benefit (technical, institutional, inter-disciplinary) through cooperation
    with the Indian partner.

What are the things to be kept in mind at the time of application?

Only those applications that have been submitted by both partners to DST (by Indian
partner) as well as to DAAD (by German partner), complete in all respects, shall
be considered further for evaluation. Incomplete applications, in form, shall be
summarily rejected. No advance copies of the proposals shall be accepted by DST.
The proposals received after the notified due date shall not be considered in any

What are the allowances ?


DAAD and DST reserves the right to make appropriate changes to the abovementioned allowances and/or to the accounting procedures in the event of any significant amendments to the legal terms and conditions, or changes in the actual basis of calculation.

What are the conditions for re- and multiple applications?

Re-applications within the framework of the programme are only possible, once
the previous project has been formally closed at both sides.

What is the deadline of application?

The deadline for submission of online applications at DAAD Bonn Germany and at
DST New Delhi is 14th June 2017. Applications received after this deadline will not
be entertained in any case.

When does the funding start?

The funding shall start from 01.01.2018.

Where should the applications be submitted ?

The German research groups should apply online on the DAAD-Portal https://portal.daad.de/irj/portal.

The applications by the Indian research groups must be submitted to the Department of Science and Technology in India as per the guidelines and format available at http://www.dst.gov.in/whats_new/main-new.htm.

Two original hardcopies of the proposal, in prescribed format attached, duly forwarded by Head of the Institute / University must be submitted to DST. A soft copy (in a single soft file in PDF or MS-word format) as email attachment must also be sent to [email protected]. Please do not include scan pages in the soft copy of the proposal. Advance copies of the proposals shall not be considered in any case. Hard copies received before the last date are only considered by DST. DST does not hold any responsibility of postal delays/ non-receipt of the proposals. Any enquiries regarding postal delay/ tracking of the speed post are not entertained.

Applications by hand are also not accepted. The German partner needs to submit the application online as mentioned at https://portal.daad.de/irj/portal while the Indian partners need to submit ONE original hard copy of the application as per the format available at http://www.dst.gov.in/whats_new/main-new.htm

Who is the contact person at DAAD?

Mirjam Horn
P 33 – Projektförderung deutsche Sprache, Alumniprojekte, Forschungsmobilität
(PPP – hier mit Indien – DST)
Kennedyallee 5053175 Bonn
Tel.: 0228 / 882-375
Fax: 0228 / 882-9375
E-mail: [email protected]

Who is the contact person at the DST in India?

For information regarding programme implementation and the application procedure
in India, please contact:

Dr. Chadaram Sivaji
International Bilateral Cooperation Division
Department of Science and Technology
Ministry of Science and Technology
Government of India
Technology Bhavan,New Mehrauli Road
New-Delhi-110 016
Tel: 011-26590457
E-mail: [email protected]

Download Application Form Here

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