IQVIA Immuno-Oncology, Cell & Gene Therapy Project Coordinator – Apply Online

Job Overview

Support, with minimal supervision, the Project Leader (PL) and Clinical Project Manager (CPM) with project management activities to ensure all work is conducted in accordance with standard operating procedures (SOPs), policies and practices, good clinical practices (GCP), applicable regulatory requirements, and meets quality/timeline metrics. Ensure customer satisfaction is met in relation to assigned project/s.

Essential Functions

• Assist in the establishment and maintenance of all project documentation including all files, records and reports according to the scope of work and standard operating procedures (SOPs).
• Assist with periodic review/audit of files for accuracy and completeness.
• Assist with the coordination and tracking of all information, communications, documents, materials, and supplies for assigned projects.
• Manage study specific eTraining and oversee compliance.
• Support the updating and maintenance of internal systems, databases, tracking tools, timelines and project plans with project specific information.
• Prepare and distribute status, tracking and project finance reports, and assist the project manager(s) with budget allocation and approval of invoices.
• Organize and support project leader (PL) in managing internal study team and customer meetings.
• Take and record minutes, notes and actions at assigned meetings, distribute and follow up accordingly.
• Support the preparation of presentation materials for meetings (internal/external) and project summary data.
• Support the coordination of project team and/or customer meetings including logistics and materials required.
• Identify and escalate discrepancies in project tracking data, timesheet coding, expense data billing etc.
• Establish and manage performance dashboards, analyze event triggers and alerts and determine appropriate follow up for PL or others to act upon.
• Monitor metrics and make required updates in IQVIA systems to ensure accurate and timely reporting is available to senior management.
• Assist in the establishment and maintenance of all project documentation including all files, records and reports according to the scope of work and SOPs.
• Coordinate onboarding of new Key Members and system access.
• Assist in the training and orienting of more junior project support staff.

Qualifications

• Bachelor’s Degree: Bachelor’s Degree in life sciences or other related field required Req
• Typically requires 2-3 or more years of experience.
• Requires good  knowledge within a specific discipline typically gained through extensive work experience and/or education.
• 4 – 5 years’ experience or equivalent comination of education, training, and experience.
• Knowledge of clinical trials – basic knowledge of applicable clinical research regulatory requirements i.e., Good Clinical Practice (GCP) and International Conference on Harmonization (ICH) guidelines.;
• Communication – strong written and verbal communication skills including good command of English language. Good communication and interpersonal skills.
• Problem solving – good problem solving skills.
• Quality – results and detail-oriented approach to work delivery and output. Good planning, time management, and prioritization skills. Attention to detail and accuracy in work.
• IT skills – good software and computer skills, including MS Office applications.
• Collaboration – ability to establish and maintain effective working relationships with coworkers, managers, and clients.
• Cross-collaboration – ability to work across geographies displaying high awareness and understanding of  cultural differences.

IQVIA is a leading global provider of advanced analytics, technology solutions and clinical research services to the life sciences industry. We believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. Learn more at https://jobs.iqvia.com

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Here are five possible interview questions for the role of Project Coordinator, Immuno-Oncology and Cell and Gene Therapy, along with their answers:

Question 1: Can you describe your experience in supporting project management activities for clinical research projects? How have you ensured compliance with standard operating procedures (SOPs) and regulatory requirements? Answer: Certainly. In my previous roles, I have actively supported project leaders and managers in ensuring that all project work aligns with SOPs and regulatory guidelines. I have contributed to the establishment and maintenance of project documentation, conducted periodic reviews for accuracy, and coordinated the tracking of project information and materials. I ensure that all documentation and processes adhere to the required standards to meet quality and compliance criteria.

Question 2: How do you approach coordinating and organizing project team meetings? Can you provide an example of a situation where you effectively managed internal study team and customer meetings? Answer: When coordinating project team meetings, I ensure clear communication and effective logistics. For instance, in my previous role, I collaborated closely with the project leader to set meeting agendas, distributed pre-meeting materials, and took accurate minutes and action points during meetings. I also ensured timely distribution of meeting summaries and followed up on action items, ensuring that the project team stayed aligned and tasks were executed on time.

Question 3: Can you share an example of a situation where you identified and resolved discrepancies in project tracking data or timesheet coding? How did your attention to detail contribute to resolving the issue? Answer: Certainly. In a previous project, I noticed a discrepancy in the timesheet coding of a team member, which was affecting accurate project tracking. I promptly brought this to the attention of the project leader and worked with the team member to rectify the coding. My attention to detail in identifying such discrepancies helped ensure that project metrics and reporting remained accurate, enhancing our overall project efficiency.

Question 4: How do you prioritize and manage multiple tasks and responsibilities within tight timelines? Can you provide an example of a challenging situation where effective time management was crucial to the success of the project? Answer: Effective time management is essential in project coordination. In a previous project, we faced unexpected delays in material deliveries, jeopardizing our project timeline. I quickly assessed the situation, reprioritized tasks, and worked closely with the team to reallocate resources. By efficiently managing our available time and resources, we were able to minimize the impact of the delay and successfully meet our project milestone.

Question 5: Collaboration and effective communication are critical in project coordination. How do you establish and maintain effective working relationships with cross-functional teams, clients, and stakeholders? Answer: I believe in open and transparent communication. I actively engage with cross-functional teams and stakeholders by maintaining regular communication channels and providing updates on project progress. In a previous role, I collaborated with stakeholders from different geographies, displaying a high awareness of cultural differences and adapting my communication style to foster productive collaboration. This approach helps in building strong working relationships and achieving project goals.

These answers are provided as samples. It’s important to tailor your responses based on your own experience and understanding of the role and industry standards.